Santa’s Grotto is a popular attraction at the Bernards Heath annual Christmas Fair, and this year the committee decided to sell ticketed slots for the grotto via PTAsocial. We caught up with PTA Chair Anne after the fair to find out how it went.
“We used PTAsocial to sell tickets for Santa’s grotto. We sell around 300 tickets each year, and everyone is allocated a specific 10 minute time slot. This was our first time selling tickets online, and we found the set-up pretty smooth.
All parents are aware of PTAsocial anyway as we use it to enlist volunteers for events. We made sure they knew where to buy the grotto tickets by sending an email containing all the relevant details,and we also put reminders in the weekly newsletter.
Selling tickets for the grotto via PTAsocial cut down the admin work for us almost completely. In previous years it has been a very time-consuming task – collecting reply slips and money, allocating time slots to all children and then communicating this back to parents.
The other benefit was that parents had to sign up for PTAsocial in order to get grotto tickets, so I think it encouraged more people to volunteer to help at the fair too. We had 40-50 volunteers sign up to help out in one weekend!
We will definitely use this feature again next year! The fair went really well, and everyone commented that they felt that it ran really smoothly – I’m sure that’s due to PTAsocial and the fact that we can put all the details of the fair and individual stalls on to it. People sign up and immediately know where they are going and what they are doing!”
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